If technology has dominated the health and medical fields, economy and commercial fields then it has also made a place in the educational fields as well. Technology has not stopped after changing or modifying the teaching techniques but it has also provided IT solutions to the institutions in the upkeep of the administrative and management affairs. Schools and other educational institutions are investing on such technologies which would prove beneficial in the long run and help in the effective and efficient management of the schools. The IT solution has provided with software applications which will manage the student data base as well as perform other internal functions. This system is similar to the Management Information Systems commonly referred to as MIS’s which big corporate houses follow to maintain their employee database as well as track the day to day performances of the company or organization.
In case of educational institutions, the MIS is known as Student Information System which is capable of storing details of students, enables teachers to assign examinations and dates, checking, publish assessment scores, mark attendances and many other student related data. The motive of using this system is to simplify the school work and give high exposure to computer using to the students from the grass root levels. This software is widely accepted amongst the reputed educational institutions all over the globe – primary and secondary schools and colleges, medical schools, business and management schools. It is very difficult to single out a specific company that provides similar application but the trend is slowly pointing towards OpenSIS (http://www.opensis.com/) which provides student portal that is accessible to students, teachers, parents, administration and the management.
The Student Information System is a full featured school management system that store information from the time of admission till the day of graduation and alumni. It is capable of storing present students’ records as well as past records at the same time without the need for deleting or removing any other information which might prove crucial. It is capable of integrating with the present system which is already there with the institution. The updated versions are easily added to this software so there is no need to reboot the entire system or possibility of a downtime. The school tasks are done real time. Another advantage of such an application is that these are integrated with word-press, portal software and Sugar CRM. It gives the freedom to get a forensic view into the data for knowledge. It increases the possibility of student achievements and teacher performances where by teachers can compare their present performance with that of their past records.
The data centers are hosted in private clouds whereby each educational institution gets their own virtual server, operating systems, web servers, applications and databases. This ensures absolute privacy as no resource is shared. Since all the works are done through online portals no separate backups are created in the hardware as all the data are secured on the clouds. These portals are accessible only by authorized personnel belonging within the premises so zero chance of the information is getting leaked out. Right after the installation of the portal, individual accounts are created to help access the portal. This also enables parents to open accounts and let them know what is going on in the school. This system allows them to closely monitor the whereabouts of their wards and minimize chances of their straying away.
This Online Student Management System can be used as a platform by students to voice their grievances, stage their opinions and put their suggestions in the forefront which would help in the betterment of the institution. It can accept a welcoming change which can give the educational institution a refreshing outlook. The system is available in multi-lingual and also in English versions. This is commercially gradable and secured system which also has high scalability. The latest IT solution in this system provides open source software which is cost effective, easy to migrate, has affordable cloud hosting facility and also provides training and support functions.